Migrate from Perfect Venue
Move from Perfect Venue to PeakSpitz, safely.
Moving off Perfect Venue should feel like restoring from a backup, not a leap of faith. Your event & venue tool data is read into a PeakSpitz environment of your own, checked against your real numbers, and run in parallel — while Perfect Venue keeps running, untouched, the whole time. Here is exactly how, step by step.
Perfect Venue earns its following by being the affordable, genuinely easy way for venues and restaurants to replace event-booking spreadsheets — leads, events, proposals, invoices and payments without a steep setup, and it's often chosen as a simpler, lower-cost alternative to the heavier event platforms. The reason teams move on is usually growth: it covers the event-sales funnel well, but the rest of the business — inventory, real accounting with VAT, an online storefront — still lives elsewhere. PeakSpitz keeps that ease and folds the whole operation into one system, with unlimited users on every plan and most teams live in about a week.
The safe way to leave Perfect Venue
Work down the list at your own pace. Nothing here is irreversible, and your current system stays live throughout.
- 1
Before you touch anything — get a backup you own
Get a copy of your data out of Perfect Venue that you control — a file held on your side, not just a setting inside the system. Confirm in your contract that you have the right to export, and note any renewal, notice or lock-in dates so the timing stays on your terms.
- 2
Export your data
Pull leads, bookings, proposals and invoices out of Perfect Venue in the most complete format it offers — CSV, spreadsheet, or an account/API export. Take the history too, not just open items: past records, documents and contacts are worth keeping.
- 3
Send us a sample
Before you commit, send us a representative slice — a handful of customers, a few recent orders or bookings, part of your catalogue. We map it into PeakSpitz and show you the restored result, so you see exactly how your event & venue tool data lands before you move the rest.
- 4
See what maps to what
We line Perfect Venue up against PeakSpitz: leads, bookings, proposals and invoices become customers, catalogue, orders, documents and ledgers in one joined-up system. Anything without an obvious home is flagged early, not discovered late.
- 5
Bring it in — a read-only restore
Your data is read into a fresh, isolated PeakSpitz environment of your own. Nothing inside Perfect Venue is touched, changed or switched off — it keeps running exactly as it is.
- 6
Verify against your numbers
Before you trust it, reconcile the totals — balances, counts, tax and revenue — against what Perfect Venue shows today. The numbers have to match before anything goes live.
- 7
Run both in parallel
Keep Perfect Venue live and run PeakSpitz alongside it for as long as you like. Compare like for like, move one area across first, and build trust before you depend on it. No big-bang cutover, and no deadline from us.
- 8
Cross over and decommission — on your terms
Switch over only when PeakSpitz has earned it. Keep your Perfect Venue export archived as a safety net, and close the old subscription when you are ready — not a moment before.
What maps where: Perfect Venue → PeakSpitz
Perfect Venue
Leads (with automated first-response emails)
PeakSpitz
Leads / Inquiries in the pipeline
Spitz can draft the first reply to a new inquiry and send it the moment you approve, in place of fixed auto-response rules.
Perfect Venue
Contacts & companies
PeakSpitz
Customers
Perfect Venue
Events
PeakSpitz
Events / Bookings on the calendar
Perfect Venue
Proposals (packages, menus and line items)
PeakSpitz
Proposals and BEOs on the event
Perfect Venue commonly leans on the proposal rather than a formal BEO; PeakSpitz can also produce a kitchen-facing BEO from the same event.
Perfect Venue
Spaces / rooms
PeakSpitz
Rooms / Spaces with availability and holds
Perfect Venue
Invoices & payments
PeakSpitz
Invoices and deposits in real accounting with VAT
What to watch when leaving Perfect Venue
- ⚠
Perfect Venue's proposal and email templates and its automated lead-response sequences are re-created, not imported. Rebuild them once as PeakSpitz document and comms templates; the automation rules are re-expressed rather than carried over.
- ⚠
Because many teams run Perfect Venue alongside a spreadsheet for the parts it doesn't cover, cutover is the moment to consolidate: bring events, customers and open balances into one system and retire the parallel spreadsheet instead of carrying both forward.
- ⚠
Signed proposals with collected deposits: migrate open and future events with their outstanding balances, but stored payment methods do not transfer — balance-due charges are re-authorised by the customer on PeakSpitz's built-in payments (card, cash, bank & SEPA).
- ⚠
Historical won/lost lead data should be exported and archived for reporting, not imported as live records — keep the active pipeline clean and preserve the outcome history for reference.
Common questions about leaving Perfect Venue
We chose Perfect Venue because it was affordable and simple — is PeakSpitz more complex?
Perfect Venue earns its reputation for being easy and cheap to start, and that's a fair reason to begin there. PeakSpitz keeps events simple but adds the parts you'd otherwise run in spreadsheets — inventory, real accounting with VAT, a built-in storefront — and most teams are live in about a week without consultants.
What happens to our leads and proposals?
Open events, contacts and proposals migrate; the proposal and automated-email templates are rebuilt once. Won/lost lead history is exported and archived for reporting rather than cluttering the live pipeline.
Do our collected deposits and saved payment methods move?
Balances and deposit records migrate so nothing is lost on the books, but stored payment methods don't transfer between systems. Customers re-authorise on PeakSpitz's built-in payments, which handle card, cash, bank & SEPA in the same ledger as the accounting.
As much help as you want
Do it yourself, or have us map your fields, run the import and reconcile the result with you. Support is a ladder — you start where you are comfortable and step up only where an area needs it.
See the full safe-migration approach →Why people leave Perfect Venue
PeakSpitz runs the whole business on one AI platform — not a single corner with the rest bolted on — with Spitz AI and unlimited users included. See the difference side by side.
Compare PeakSpitz vs Perfect Venue →Bring your Perfect Venue data in safely. Cross over when you are ready.
Send us a sample of your data and we will show you the restored result — no commitment, no risk to your live system.